Privacy at HEIN
HEIN respects your privacy and is committed to handling personal information responsibly.
This Privacy Policy explains what personal information we may collect, how we use and protect it, when it may be shared, and the choices available to you.
Our privacy practices are guided by applicable Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act where it applies.
Scope of This Policy
This policy applies to personal information collected through hein.ca and through related communications with HEIN, including website forms, email, telephone, employment applications, and other public-facing interactions.
Separate policies, agreements, or notices may apply to employees, clients, subcontractors, suppliers, and other individuals who have an established business or employment relationship with HEIN.
What Is Personal Information?
Personal information is information about an identifiable individual. It may include information that identifies you directly, as well as information that could identify you when combined with other available information.
Personal information does not generally include information that has been made anonymous so that it can no longer reasonably be associated with an identifiable individual.
Information We May Collect
The personal information we collect depends on how you interact with HEIN.
Information you provide to us may include:
- Your name, email address, telephone number, and mailing address
- Your employer, job title, or other business contact information
- Information included in a project inquiry, request for information, feedback submission, or other message
- Information relating to a tender, supplier, subcontractor, or business opportunity
- Your résumé, cover letter, employment history, qualifications, references, and other information submitted as part of an employment application
- Information required to respond to an accommodation or accessibility request
- Any other information you voluntarily provide to us
Please do not submit sensitive information through a general website contact form unless HEIN has specifically requested it and provided an appropriate method for submitting it.
Information Collected Through the Website
When you visit hein.ca, certain technical information may be collected automatically by our website, hosting provider, security services, analytics tools, or similar technologies.
This information may include:
- Your Internet Protocol address
- Your browser type, operating system, and device type
- The pages you visit and the time spent on those pages
- The date and time of your visit
- The website or page that referred you to hein.ca
- General geographic information derived from your Internet Protocol address
- Website performance, security, and error information
We use this information to operate and secure the website, understand how it is being used, identify technical problems, and improve website performance and content.
How We Collect Personal Information
We may collect personal information when you:
- Submit a form through the website
- Contact us by email, telephone, mail, or another communication method
- Apply for an employment opportunity
- Request information, assistance, accommodation, or accessible materials
- Participate in a tender, procurement, or business development process
- Visit our website or interact with its features
- Otherwise provide information to HEIN with your consent
We may also receive personal information from recruitment platforms, business partners, service providers, references, publicly available sources, or other third parties where permitted by law.
How We Use Personal Information
HEIN may use personal information to:
- Respond to questions, requests, feedback, and project inquiries
- Communicate with clients, prospective clients, subcontractors, suppliers, and other business contacts
- Evaluate project, tender, procurement, and business opportunities
- Review and manage employment applications
- Arrange accommodations and provide accessible information or communication supports
- Operate, maintain, secure, troubleshoot, and improve our website
- Protect HEIN, website users, and others from fraud, misuse, security threats, and unlawful activity
- Maintain appropriate business and administrative records
- Meet legal, regulatory, contractual, insurance, and reporting obligations
- Establish, exercise, or defend legal claims
- Carry out another purpose that we identify when the information is collected
- Carry out another purpose with your consent or as permitted or required by law
We limit the collection of personal information to what is reasonably required for the purposes identified.
Consent
HEIN obtains consent for the collection, use, and disclosure of personal information where consent is required by law.
The appropriate form of consent may depend on the circumstances, the sensitivity of the information, and your reasonable expectations. Consent may be express or implied.
You may withdraw your consent at any time, subject to legal or contractual restrictions and reasonable notice. Withdrawing consent may affect our ability to provide a requested service, respond to an inquiry, or continue an application or other process.
Cookies and Similar Technologies
Hein.ca may use cookies and similar technologies to operate the website, remember preferences, support security features, understand website use, and improve performance.
Cookies are small data files stored on your device or browser. Some cookies are required for the website to function properly. Other cookies may support analytics, embedded content, or optional website features.
You can control or delete cookies through your browser settings. Disabling certain cookies may affect the availability or operation of some website features.
Third-party content embedded on the website, such as maps, videos, social media features, or other external services, may use their own cookies and collect information according to their own privacy policies.
When We Share Personal Information
HEIN does not sell personal information.
We may disclose personal information to:
- Employees and representatives who require the information to perform their duties
- Website hosting, information technology, cloud storage, email, cybersecurity, analytics, recruitment, and other service providers
- Consultants, insurers, auditors, accountants, lawyers, and other professional advisers
- Clients, project partners, subcontractors, suppliers, or other organizations where disclosure is required for an identified business purpose
- Government institutions, regulators, law enforcement agencies, courts, or other parties where disclosure is required or permitted by law
- A purchaser, investor, lender, or adviser involved in a proposed or completed financing, reorganization, merger, sale, or other business transaction
- Another party with your consent
Service providers are permitted to use personal information only for the purposes for which it has been provided or as otherwise permitted by law.
Processing Outside Canada
Some of HEIN’s service providers may store or process personal information outside Ontario or outside Canada.
When information is processed in another jurisdiction, it may be subject to the laws of that jurisdiction and may be accessible to courts, law enforcement agencies, or government authorities in accordance with those laws.
HEIN remains responsible for personal information under its control and takes reasonable steps to require service providers to protect it appropriately.
Employment Applications
When you apply for an employment opportunity, HEIN may collect information needed to evaluate your application and administer the recruitment process.
This may include your contact information, résumé, cover letter, qualifications, employment history, references, interview information, and information you voluntarily provide concerning an accommodation request.
Application information may be shared internally with employees involved in recruitment and hiring. It may also be processed by recruitment, technology, background-screening, or other service providers where appropriate and permitted by law.
Information submitted for one employment opportunity may be considered for other suitable opportunities where permitted by law and consistent with the information provided to you during the application process.
Retention and Disposal
HEIN retains personal information only for as long as reasonably necessary to fulfil the purposes for which it was collected and to meet legal, contractual, accounting, insurance, security, and business requirements.
Retention periods may vary depending on the type of information, the reason it was collected, and applicable legal requirements.
When personal information is no longer required, we take reasonable steps to securely delete, destroy, or anonymize it.
How We Protect Personal Information
HEIN uses reasonable administrative, technical, and physical safeguards appropriate to the sensitivity of the personal information in its possession or control.
These safeguards may include access restrictions, account controls, employee procedures, secure systems, contractual requirements, backups, monitoring, and other security measures.
No method of transmitting or storing information is completely secure. While HEIN takes reasonable steps to protect personal information, we cannot guarantee that unauthorized access, use, disclosure, loss, or other security incidents will never occur.
Your Privacy Rights
Subject to applicable law, you may request:
- Confirmation of whether HEIN holds personal information about you
- Access to personal information held by HEIN
- Information about how your personal information has been used or disclosed
- Correction of personal information that is inaccurate or incomplete
- Withdrawal of consent where HEIN relies on consent
- Deletion of information where appropriate and permitted by law
HEIN may need to verify your identity before processing a privacy request. In some circumstances, applicable law may permit or require us to refuse access to certain information. Where appropriate, we will explain the reason for the refusal.
Privacy Questions and Complaints
You may contact HEIN if you have a question, request, or complaint regarding our handling of personal information.
Please provide enough information for us to understand and respond to your concern. Do not include unnecessary sensitive information in your initial message.
HEIN will review privacy questions and complaints and respond within a reasonable period, subject to any timelines required by applicable law.
If you are not satisfied with our response, you may also contact the Office of the Privacy Commissioner of Canada or another privacy regulator with jurisdiction over the matter.
External Websites and Services
Hein.ca may contain links to websites or services operated by other organizations.
HEIN is not responsible for the privacy practices, security, accessibility, or content of external websites. We encourage you to review the privacy policy of any third-party website before providing personal information.
Changes to This Privacy Policy
HEIN may update this Privacy Policy from time to time to reflect changes to our website, business practices, technology, service providers, or legal obligations.
The updated policy will be posted on this page with a revised “Last updated” date. Material changes may also be communicated through another appropriate method.
Contact HEIN
For privacy questions, requests, or complaints, contact:
Attention: Privacy Officer
Email: info@hein.ca
Telephone: 613-831-2335
Online: Use the contact form on our Contact page.
Mail:
Privacy Officer
HEIN
275 Michael Cowpland Drive, Suite 200
Kanata, Ontario K2M 2G2
Last updated: August 2026
